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    Appointment reminder via WhatsApp from Google Sheets

    Every afternoon it reads your agenda in Google Sheets and sends a WhatsApp reminder to everyone with an appointment tomorrow.

    Everything is created inactive in a new folder of your account. Nothing runs until you activate it, and you can undo it for 24 hours.

    Workflow diagram: Appointment reminder via WhatsApp from Google Sheets

    What it does

    Cut no-shows without calling anyone. Keep your appointments in a Google Sheet with the columns nombre, telefono, fecha (YYYY-MM-DD), hora and servicio. Every day at 18:00 the workflow finds tomorrow appointments and sends each person a WhatsApp Business template with their name, time and service. If there are none, it does nothing.

    What you need: WhatsApp Business (Meta API), an approved template recordatorio_cita with three variables ({{1}} name, {{2}} time, {{3}} service) and the appointments sheet.

    How to use it: install the template, pick your sheet, connect WhatsApp and activate the workflow. Dates are computed in UTC.

    How to set it up

    1. 1

      Connect the google credential

      This template uses google in: Leer agenda. Create or pick the credential and assign it in those nodes.

    2. 2

      Connect the whatsapp_business credential

      This template uses whatsapp_business in: Recordar por WhatsApp. Create or pick the credential and assign it in those nodes.

    3. 3

      Prepare the agenda

      Create a Citas sheet with the headers nombre, telefono, fecha, hora, servicio. The phone includes the country code (for example 34600111222).

    4. 4

      Create the template in Meta

      Create and get approved the utility template recordatorio_cita with 3 variables: name, time and service.

    5. 5

      Connect and test

      Pick the sheet in Leer agenda and your credentials in Recordar por WhatsApp. Add an appointment for tomorrow with your own phone and run the workflow manually.

    6. 6

      Activate the workflow

      Workflows are installed inactive. Once everything is set, activate it.

    Try it in under 5 minutes

    Create the template in your account, connect your credentials and activate it when you are ready.

    Use this template